PostRite

Scheduling Posts

Plan your content calendar and schedule posts to publish at the perfect time.

How Scheduling Works

When you schedule a post, PostRite stores it and automatically publishes it at your chosen time. If you have notifications enabled, you'll receive an email when the post is published (or if there's an error).

Scheduling a Post

  1. Create your post content
  2. Select the platforms you want to publish to
  3. Click the Schedule button (calendar icon)
  4. Choose your date and time
  5. Click Schedule Post

Time Zones

Posts are scheduled using your organization's time zone. The time zone is set during onboarding and can be changed in Settings → Organization. All team members in the same organization share the same time zone setting.

Managing Scheduled Posts

Viewing Scheduled Posts

View all scheduled posts in the Posts section. Use the status filter to show only "Scheduled" posts. You'll see the scheduled date and time for each post.

Editing Scheduled Posts

You can edit a scheduled post at any time before it publishes:

  1. Find the post in your Posts list
  2. Click to open the post
  3. Make your changes
  4. Click Update to save

Note: If you're editing close to the scheduled time, make sure to save quickly to avoid the post publishing with old content.

Rescheduling Posts

To change the scheduled time:

  1. Open the scheduled post
  2. Click the Schedule button
  3. Select a new date and time
  4. Click Reschedule

Canceling Scheduled Posts

To cancel a scheduled post, open it and click Unschedule. This converts the post back to a draft without deleting it.

Best Times to Post

While the best posting times vary by audience, here are some general guidelines:

Twitter/X

  • Best days: Tuesday through Thursday
  • Best times: 9 AM - 12 PM
  • Avoid: Late nights and weekends

LinkedIn

  • Best days: Tuesday, Wednesday, Thursday
  • Best times: 7-8 AM, 12 PM, 5-6 PM
  • Avoid: Weekends

Instagram

  • Best days: Monday through Friday
  • Best times: 11 AM - 1 PM, 7 PM - 9 PM
  • Weekends can work for lifestyle content

Pro Tip: Test different posting times and track your engagement to find what works best for your specific audience.

Bulk Scheduling

For power users, PostRite supports scheduling multiple posts at once. Create your posts as drafts, then select multiple and schedule them with different times.

Post Queue

The Queue page in the sidebar shows all your upcoming scheduled posts in chronological order. Use it to get a quick overview of what's going out and when.

  • Posts are sorted by scheduled date, soonest first
  • Filter by platform or status to narrow down the list
  • Click any post to open it for editing or to cancel/reschedule

Calendar View

The Calendar page gives you a visual view of your scheduled content across month, week, day, and agenda layouts. It's useful for spotting gaps in your publishing cadence, checking time slots, and making quick schedule changes without reopening every post. All calendar times follow your organization timezone (set in Settings → Organization), so every teammate sees posts on the same day and hour regardless of where they are.

  • The agenda view lists the month's posts chronologically, grouped by day — it's the default view on mobile
  • Week and day views show posts at their exact minute, with a red line marking the current time; the grid opens scrolled to the current hour
  • Click an empty time slot in week or day view to start a new post at that exact time
  • Use the search box to filter the visible posts by their content text

Reschedule Existing Posts

Drag an existing scheduled post to another day or time slot to move it. This is the calendar's rescheduling flow for posts that already exist.

  • Drag and drop scheduled posts to reschedule them to a different date or time
  • Drops in week and day views snap to 15-minute increments, so you can place a post mid-hour
  • Click on a day to see all posts scheduled for that date
  • Switch between month, week, day, and agenda views depending on how much detail you need

Quick Actions Menu

Right-click a post on the calendar (or long-press on touch devices) for quick actions without leaving the page. Available actions depend on the post's status:

  • Edit — open the post for editing
  • Duplicate — open the editor pre-filled with a copy of the post
  • Reschedule — pick a new date and time from a mini calendar
  • Publish now — publish a draft or scheduled post immediately
  • Retry — retry a failed or partially published post
  • Cancel post — cancel a scheduled post

Quick Schedule From Media

The calendar also supports a separate quick-schedule flow for creating a new post. Open the side panel's Media tab and drag one or more media files onto a day, or drop files directly from Finder or Explorer onto the calendar.

  • Drop onto a day in month view to start a new scheduled post for that day
  • Drop onto a time slot in week or day view to prefill a specific publish time
  • Choose platforms, adjust the time, and add shared content in the quick-schedule dialog
  • If a selected platform requires extra publishing info, the dialog asks for it inline before scheduling, such as Pinterest boards, Discord bot channels, TikTok privacy/disclosure settings, or a WhatsApp recipient number
  • Validation issues are shown inline per platform so you can fix the exact problem instead of retrying blindly
  • Use Open in editor if you need approvals, templates, or more advanced post settings beyond the quick-schedule flow

Schedule a Draft

The side panel's Drafts tab lists your draft posts. Drag a draft onto a day (or a specific time slot) to schedule it — you'll get a confirmation with the target date and time before anything changes. If the draft is missing required details for its platforms, PostRite tells you what's missing so you can finish it in the editor first.

Three Drag-and-Drop Actions

The calendar supports three different drag-and-drop actions. Dragging a scheduled post moves an existing post. Dragging media or files onto the calendar starts a brand-new scheduled post. Dragging a draft from the Drafts tab schedules that existing draft.

Approval Workflow

Need someone to review your post before it goes live? Enable the Require Approval toggle and enter an approver's email. The post will wait in "Pending Approval" status until the approver reviews it via a secure email link. No PostRite account needed.

Learn more in the Approval Workflow guide.

What Happens When a Post Publishes

  1. PostRite attempts to publish to all selected platforms
  2. If successful, the post status changes to "Published"
  3. You receive an email confirmation (if notifications are enabled in Settings → Notifications)
  4. The post shows links to each published platform

If Publishing Fails

If a post fails to publish to any platform:

  • You'll receive an email notification with the error
  • The post status shows "Failed" or "Partially Published"
  • Check your account connections and retry
TemplatesApproval Workflow